This page houses resources for Division of Business Services employees who work hybrid or remotely.
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Working at 21 N. Park Street
Those who work on a hybrid schedule and do not have a permanent workstation at 21 N. Park street are able to reserve “hoteling” space. Hoteling is when employees preschedule and reserve a temporary space assignment.
Space reservation of workstations and conference rooms is done in the Event Management System (EMS).
Information about how to reserve a workstation or room is available:
- in a KnowledgeBase (KB) document
- as a printable/downloadable PDF
- and summarized briefly below
Once logged in with your NetID, you are able to create a reservation. Choose between “DoBS Conference Rooms” and “DoBS Workstations.” (Note: there are no huddles space in DoBS, so please ignore this option if you see it!) You are then able to search by date and time or even available station/room features.
Click on the room/station to see more details, including features (ex., monitor set-up, docking capabilities). Once you have selected the space you want, use the white and green plus symbol next to the name to add it to your ‘cart’; you will then confirm your choice (“Add Room”). Use the “Next Step” button to move onto the “Reservation Details” step and finalize your reservation.
Once completed, the reservation can be added to your calendar.
Bonus: there are “Flex” desk and workstation spaces open to DoBS and other 21 N. Park Street occupants (namely OHR employees). You will also be able to see these and reserve them in EMS. Often these spaces are available for day-of reservations!
Store your stuff!
You are able to reserve a locker set to keep items at the office when you come in and in-between visits.
Coordinate a reservation with Matt Hanson when you come in.
Remote work
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Tips for working from home
- Keep a set schedule – both starting and ending your day.
- Set up a dedicated work space – Occupational Health provides information on preparing ergonomic workstations that make work more comfortable and safer. Virtual consultations and assessments are available–see the EHS website for more information. A PDF on how to telecommute and set up a remote work station is also available.
- Promptly respond to emails and voicemails – coworkers tend to be more aware of time when working remotely.
- Use Video – WebEx and Teams meetings with video are not comfortable for everyone, but the human interaction can help with productivity and emotional well-being. (Pro tip: When you’re speaking, look up at the camera on your computer – not at the screen – so people can see your eyes!)
- Online Etiquette – remember to MUTE your microphone when not speaking during a virtual meeting . . . and be cognizant of what people are watching you do when using your video (eating, spinning in chair, etc.)
- WebEx Presentations – consider a slide with visual and written directions for new or infrequent users. Example of WebEx Presentation Slide
Self-care tips
- Morning Routine – do everything as if you were going to the office… shower, dress, breakfast, etc.
- Keep Moving – set an alarm to get up and stretch every hour, walk around while chatting on the phone.
- Breaks and Lunch – step away from your computer.
- Turn off your computer when your workday is done.
- Employees can call the Employee Assistance Office at 608-263-2987. Employees also have access to Life Matters, a free and confidential statewide service that provides 24/7 telephone and text support for employees’ personal and work-related concerns.
- Positive Thoughts – remind yourself that you’re doing great!