Policy Change: Unused Vacation/Personal Holiday

During the COVID-19 pandemic, we know that employees may not be able to use all of their personal hours or vacation carryover balances by the deadlines.  Therefore, there has been an updated deadline policy change for the expiration of unused vacation time and unused personal holiday.

 The deadlines to use personal holiday hours or vacation carryover have been extended.

  • Employee who are paid hourly now have until December 31, 2021 to use vacation carryover that was earned in the calendar year 2019 and personal holiday time that was earned in calendar year 2020.
  • Employees who are paid monthly now have until June 30, 2021 to use vacation carryover that was earned in the fiscal year 2019 and personal holiday time that was earned in fiscal year 2020.

There is no policy change for floating legal holiday.  Legal holiday must be used by the policy deadline.

  • Employees who are paid hourly: Must use the hours on or before December 31 of the end of calendar year granted.
  • Employees who are paid monthly: Must use the hours on or before June 30 of the end of the fiscal year granted.

The following link will provide information on the policy change: https://kb.wisc.edu/ohr/policies/page.php?id=98958

Campus-Wide, Intermittent Furlough

 Employees will receive holiday pay if they take a furlough day before or after a holiday or on both days. This applies to holidays that fall within the furlough period. The ability to take furlough days before and after a holiday was made as a recent policy exception to allow employees greater flexibility for taking furlough days and holidays together.

In 2020, the July 4 holiday is a floating holiday, because it is on a Saturday. Employees may use floating holidays at any time with a Supervisor’s approval.

Your employee category does not allow you to take more than one full furlough days per week. This means you could take a furlough day on a Thursday, use the floating holiday on Friday, and take a Monday furlough day the following week.

You could not take a furlough day on a Tuesday, use the floating holiday on Wednesday, and take a Thursday furlough day.

Please let us know if you have any questions or concerns.

Thank you, Administrative Services Unit